Student Housing Agreement appeals are available for students who show a significant unforeseen change in circumstance that prevents them from fulfilling the terms and conditions of their Housing Agreement. Students must provide dated documentation to support their appeal and complete the Contract Release Form.
For an appeal to be successful, the applicant needs to document to the satisfaction of the appeals committee that the reasons for the appeal cannot be addressed through transfer to different on-campus accommodations. Applicants for any appeal are encouraged to provide as much dated documentation as much as possible. The appeals committee can only make a determination based on the documentation provided to them.
Students seeking an appeal must complete the following:
Please note that submitting documentation for an appeal does not guarantee an approved appeal. Whether or not documentation provided is sufficient to grant an appeal is at the sole discretion of the appeals committee regardless of the type of documentation provided.
Each student is allowed one appeal. The final decision of the appeals committee cannot be overruled.
Fee Appeal
Cancellation fees are outlined in the terms and conditions of the Student Housing Agreement and will not be approved for removal. Students with significant financial need due to a significant unforeseen change in circumstances may request a reduction of a cancellation fee. Students must provide dated documentation supporting their appeal. Please email a written statement to hrlappeals@ufsa.ufl.edu along with dated documentation supporting their appeal. Each student is allowed one appeal. The decision of the appeals committee cannot be overruled and is final.
Standard Cancellation Requests
Students must refer to the Student Housing Agreement terms and conditions for timeline information of cancellation deadlines, reasons for cancellations, and cancellation fee structure. Cancellation requests must be submitted in writing via the Housing Portal. Requests will be reviewed, and students will receive an email notification with the decision.
Internship, Work Co-op, or Study Abroad
If a student receives academic credit for an internship, cooperative learning (co-op), or study abroad opportunity, they can be released from their housing contract. Cancellation requests must be submitted in writing via the Housing Portal and students must upload documentation of their participation on UF letterhead from the Academic Advisor for the program. Requests will be reviewed, and students will receive an email notification with the decision.
Withdrawal of Courses
Per the terms and conditions of the Student Housing Agreement, any student who withdraws from courses must vacate their room and return keys within 24 hours of withdrawal. Students must submit a cancellation request in writing via the Housing Portal. Students no longer enrolled will receive an email confirmation once the cancellation is processed.
Students who receive an approved Medical Withdrawal from courses from the Dean of Students office must follow the above instructions and submit a letter of approval from the Dean of Students of approval by emailing housingassignments@ufsa.ufl.edu.
